The University Archives are developed in partnership with the UMBC Records Retention Schedule. This schedule is intended to set in place a campus wide system that will ensure the permanent retention of the important records of the University, and the timely destruction of those records for which the legal requirements have been met. The schedule will assist departments and offices in knowing which documents to preserve for their continuing value in providing evidence of the functions, operations, and activities of the institution and what to destroy thereby supporting the important work of preserving the strategic body of documents necessary for the continuity of this institution's history and the maintenance of its identity.
Policy no. UMBC VI-6.10.01.
In accordance with the UMBC Record Retention Schedule, the University Archives is the designated repository for records of enduring value made or received officially by UMBC and for other materials of historical value related to the function and history of UMBC (hereinafter "the University").
The following procedures are to be used for documents being transferred to the University Archives for permanent retention. The archives transmittal form should be used for all transfers.
For all other records identified for transfer to the University Archives:
You are undoubtedly already overworked, and the thought of instituting a new system has, to say the least, limited appeal. But with a very limited expenditure of time and effort the UMBC Record Retention Schedule can provide you with some significant benefits. Here are some tips to help you get rid of the clutter in your offices, avoid duplication of effort, and allow easy retrieval of older materials whether they are held in your offices until their destruction or they are sent to the archives.