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The President's Office records have been divided into five series, representing each
of the full-time terms:
Series I. Albin O. Kuhn
Series II. Calvin Lee
Series III. John Dorsey
Series IV. Michael Hooker
Series V. Freeman A. Hrabowski, III (unprocessed)
This collection covers the offices of Chancellor Albin O. Kuhn (1966-1971), Chancellor
Calvin Lee (1971-1976), Interim Chancellor Louis Kaplan (1976-1978), Chancellor John
Dorsey (1978-1986), Chancellor, then President, Michael Hooker (1986-1992), and President
Freeman A. Harbowski, III (1992-present). Originally called the Chancellor's Office,
the title was changed to President after the University System of Maryland reorganization
in 1988 and the latter name has been used as the title of this collection.
The President's Office interacts with all aspects of the campus to some extent, and
the arrangement of this collection is meant to represent this interaction at the highest
level. Each Series contains the records of a single Chancellor or President and each
sub-series contains records relating to the main offices on campus, for example Academic
Affairs, Administrative Affairs, and Human Resources. Main topics of interest include
the development of the academic programs, recruitment and retention of faculty, the
campus budget and finances, interaction with the State of Maryland, the Board of Regents
and the Maryland Council for Higher Education, interaction with other colleges and
universities within Maryland, the United States, and internationally, preparation
for the Middle States accreditation review, and planning for the physical growth of
the campus. Please note that these records only include those retained or generated
by the President's Office; if available, departmental record collections may contain
more extensive and/or specific information.
Series I, Albin O. Kuhn, is not divided into sub-series due to the smaller amount
of records available and to mimic the structure of the previously processed Albin
O. Kuhn papers. The records of Interim Chancellor Louis Kaplan have been retained
with Series III, the office of John Dorsey, to minimize the separation of files that
were housed and maintained together prior to their transfer to the University Archives.
Series V, Freeman A. Hrabowski, III, is not yet processed due to the limited amount
of material but the accessions are available to researchers; please contact Special
Collections for additional information.
UARC 1990-03, UARC 1992-04, UARC 1993-03, UARC 1995-06, UARC 2008-38, UARC 2010-002,
UARC 2010-017, UARC 2010-018, UARC 2010-025, UARC 2011-003, UARC 2013-005; All materials
in this collection were donated by the Office of the Chancellor or President of the
University of Maryland, Baltimore County. Records were stored and maintained by the
University Archives and access was granted to researchers prior to processing.
The previously processed Albin O. Kuhn papers were kept separate from this collection
to reflect the differences in the source of the materials. The Kuhn papers were donated
by Kuhn directly and contain files detailing his time at the University of Maryland
campuses at College Park, Baltimore County, and Baltimore. The files in the President's
office records were donated from the President's office and relate only to time served
while in that office.
Donations are currently being accepted from the President's office for the term of
Dr. Freeman A. Hrabowski but will remain unprocessed until there is sufficient material
to process. The unprocessed accessions are open to researchers and have been included
under Series V in the container list.
Albin O. Kuhn papers, University Archives, Collection 44, Special Collections, University
of Maryland, Baltimore County (Baltimore, MD).
The President's Office records were processed in 2009-2010 by Project Archivist Jeff
Karr as part of a campus-wide initiative to prepare for the 50th anniversary of UMBC
in 2016. Designated funding was allocated by Provost Elliot Hirshman. Assistance was
provided by Special Collections Archivist Lindsey Loeper, graduate assistant Homira
Pashai, and student assistants Michelle Kessler, Nicole Smith, Amelia Jennings, and
Sarah Hovde. This is the first collection of department records from the University
Archives to be processed at UMBC.
Several processing decisions deserve explicit explanation. Due to the anticipated
high level of use for all of the University Archives collections leading up to the
50th anniversary and the temporary status of the Project Archivist position, folder
level arrangement was set as the standard. This means that the title and order of
the contents of a folder were retained. Folder level processing allowed the Project
Archivist to process more material than if processing had been done at the more detailed
item level arrangement. Folders were examined for items that were sensitive, confidential,
or outside of the University Archives collecting policy (last updated September 2008)
and these items were removed. Publications relating to UMBC or the larger University
System of Maryland were also removed and transferred to the University Publications
collection. All items removed are noted in the original folder with a document removal
form. Oversized or physically compromised materials were transferred to appropriate
storage and preservation photocopies were created for newspaper clippings. Staples
were not removed unless rusting or damage was observed. Sort phrases were added to
the front of some folder titles to expedite arrangement.
Users will note that the date ranges within a series do not match the exact dates
of service by the President or Chancellor. It was apparent that some files created
by one President were retained and actively used by the succeeding President; in these
cases the files were kept with the later President. If a collection of folders on
one topic spanned multiple President's terms, the entire grouping was kept with the
later President. Additionally, due to the short length of Louis Kaplan's interim term
and the lack of a clear distinction between offices, Kaplan files have been retained
with the John Dorsey files in Series III.
Describing Archives: a Content Standard (DACS)
Archives Processing Manual: Description (2015): The processing manual used in Special Collections for all descriptive platforms, including
Finding aid available.
Finding Aid: http://library.umbc.edu/speccoll/findingaids/coll050.php
Reproductions allowed for research purposes. UMBC is the copyright owner; permission
to reproduce is required.
University of Maryland, Baltimore County. Office of the President.
Kuhn, Albin Owings, 1916-
Lee, Calvin B.T.
Dorsey, John W., 1936-
Hrabowski, Freeman A.
Kaplan, Louis L. (Louis Lionel), 1902-2001
University of Maryland, Baltimore County. Office of the President -- Archives
University of Maryland, Baltimore County -- Administration
University of Maryland, Baltimore County -- Planning
University of Maryland, Baltimore County -- History
Middle States Association of Colleges and Schools
Baltimore County (Md.)
University System of Maryland
University System of Maryland. Board of Regents
Date: 1951-1973; bulk 1966-1971
Extent: 10 boxes (5 linear feet)
Albin O. Kuhn served as the first Chancellor of UMBC and was heavily involved
in the initial planning, development, and construction of the campus. The records
included here were transferred from the President's Office and primarily reflect Kuhn's
work as Chancellor from 1966-1971. Kuhn donated his personal papers to UMBC in 1982;
these papers were processed as the Albin O. Kuhn papers and contain documents from
Kuhn's employment at the University of Maryland College Park, UMBC, and the University
of Maryland, Baltimore. This series is arranged similarly to the Albin O. Kuhn papers:
folders are arranged alphabetically by main office or subject and then chronologically.
Original titles are retained with the exception of the addition of the sort phrase
Date: 1961-1985; bulk 1970-1977
Extent: 30 boxes (15 linear feet)
Calvin Lee served as Chancellor from 1971 until 1976. This series is arranged
in 7 subseries, each subseries containing files relating to a specific office or departmental
division: Chancellor's Office, Academic Affairs, Administrative Affairs, Human Resources,
University Relations, Data Processing, and Middle States. The files within each subseries
are then arranged alphabetically by a sort phrase; the majority of these sort phrases
were assigned by the Lee office.
Extent: 5.5 boxes
The files in this subseries relate to Chancellor Lee's duties as the head of
UMBC and as the campus's main representative to the State of Maryland, General Assembly,
Board of Regents, Maryland Council for Higher Education, other University of Maryland
schools, and external agencies and media.
Date: 1965-1979; bulk 1970-1977
Extent: 11.5 boxes
This sub-series documents Chancellor Lee's interactions with the department
of Academic Affairs. Overseeing the development of faculty, instruction, admissions,
academic programs, and during this time period, student life, the department of Academic
Affairs remains a key resource for an institution-level view of the development of
UMBC's educational output. Please note that at this time academic programs were arranged
by Divisions; the Divisions of Education, Humanities, Science, and Social Sciences
are represented here. Other key departments under the purview of Academic Affairs
include the Library, Physical Education, the Graduate School, Student Life, the UMBC
Senates, and Faculty promotion and tenure review.
Date: 1964-1982; bulk 1972-1976
Extent: 2.5 boxes
Main topics and departments included in this sub-series are the campus budget,
the Business Office, Personnel and Payroll, and the Physical Plant (including the
campus master plan and space projections).
Extent: 1.25 boxes
The bulk of this sub-series relates to UMBC's Affirmative Action Plan and campus-affiliated
state court cases.
Date: 1961-1976; bulk 1970-1976
Extent: 1.5 boxes
University Relations serves as the main point of outreach and information sharing
for UMBC. Documents included in this sub-series include publications and files distributed
both externally and internally to faculty and staff, prospective students, visitors,
alumni, and members of the press. Press clippings are not included here but are available
in the University Archives; please contact Special Collections for additional information.
Extent: .5 box
This sub-series includes information on UMBC's early use of computers and electronic
information and data processing equipment.
Date: 1963-1985; bulk 1972-1976
The Middle States Commission on Higher Education serves as the main accreditation
body for colleges and universities in the Mid-Atlantic region. Files in this sub-series
are primarily associated with the preperation and resulting recommendations from the
1976 Middle States Review. The 1976 report is available in the University Publications
(call number UPUB P12-016).
Date: 1968-1989, undated; bulk 1981-1986
Extent: 14 boxes
Chancellor John Dorsey began at UMBC in 1977, succeeding Interim Chacellor Louis
Kaplan. Due to the short term of service by Kaplan and the degree to which Kaplan
and Dorsey's files were combined, Kaplan's records have been included in Series III.
The series is arranged in 8 subseries, each subseries containing files relating to
a specific office or departmental division: Chancellor's Office, Academic Affairs,
Administrative Affairs, Graduate Studies and Research, Student Affairs, Human Relations,
University Relations, and Middle States. The files within each subseries are then
arranged alphabetically by a sort phrase; the majority of these sort phrases were
assigned by the Dorsey office.
Date: 1976-1989; bulk 1981-1986
Extent: 7 boxes
Folders in this subseries relate to Dorsey's interaction with the campus at
large, the University of Maryland system, and the State of Maryland. Materials are
arranged alphabetically within several sort phrases, including: Subject Files, Faculty,
Students, Budget, Other Campuses, Administrative Council, Central Administration,
Board of Regents, and the State of Maryland.
Date: 1977-1987, undated; bulk 1981-1986
Extent: 2.25 boxes
This subseries documents Dorsey's interaction with the Academic Affairs department
and other offices under this division. Folders are arranged by a sort phrase designating
the office, and then alphabetically within the sort phrase. Departments include the
Vice-Chancellor of Academic Affairs, the Dean of Arts and Sciences, Academic Services,
Information Services, Intercollegiate Athletics, the Learning Resource Center, the
Library, and Special Sessions.